NEW JOB: Production Coordinator

OVERVIEW

The Production Coordinator primary responsibility is assisting the production team whilst supplying logistical and administrative support.

The Production Coordinator is required to support the department in all areas of logistics and administration such as setting up shoots, research, booking and administering crew and resources and supporting post production in the delivery of content, as well as assist the financial management of productions - input invoices and cross reference against cost reports/budgets.

AREAS OF RESPONSIBILITY

1) PRODUCTION MANAGEMENT SUPPORT

• Process management

  • Introducing production management systems in all areas of production - pre-

    production, shoots and post production

  • Creating and maintaining an overall production schedule for the company and

    scheduling the team and shoots across the slate

• Financial

  • Setting up and running production Budget Meetings

  • Chasing, reviewing and managing invoices from suppliers

  • Working with producer and executive producer to create budgets for productions -

    ensuring consistency of pricing

  • Identifying, pricing and booking with any cast and / or talent for shoots, including

    obtaining paperwork, waivers and contracts

  • Reconcile budgets and close of productions

  • Process T&E and expense reconciliation where required;

• Talent:

  • In consultation with production management team, liaise with crew & talent to manage bookings

• Administrative

  • Attend production meetings with key clients (e.g. bet365, Rugby Pass, GAA) and freelance crew

  • Assist production management in coordinating all logistical aspects of shoots, including preparation and issuing call sheets, find and organise locations, parking, check lighting and wet weather options etc.

  • Assist production team with administrative needs as required

  • Assist with schedules, department tracking documents and calendars

  • Ensure legal paperwork and release forms are signed and filed accordingly for each

    shoot

  • Assist Production team with agendas, minutes and meeting planning;

  • Liaise with local councils to secure permits.

  • Ensure all the contacts and details have been collated and the Senior Production

    Manager is informed of all shoots and bookings;

  • Create and update Call Sheets in conjunction with Producers

• Reporting

  • Track content output for the department for internal & external reporting purposes;

OTHER GENERAL SUPPORT

• General production support including couriers, props buying, ordering stock etc;

• Assist Producers where required in the coordination of shoots;

• Adhere to budgets, post production protocols, post production schedules and delivery dates;

EXPERIENCE AND QUALIFICATIONS

• Minimum/ demonstrated 3 years’ experience within a media or content organisation.

• Diploma in TV or related area desired

• Display a strong interest in advertising

SKILLS

• Good organisational skills;

• Strong knowledge of Microsoft Word and Excel;

• Some knowledge of Powerpoint, Keynote, Photoshop and Indesign an advantage.

• Demonstrate strong interpersonal and communication skills (both written and verbal)

• Thrive in a fast-paced, pressured, dynamic environment

• Great communicator and positive disposition;

• Ability to work both autonomously and as a team player in a small team environment when

  required;

• Ability to work within budgetary and deadline constraints;

• Knowledge of broadcast camera & editing equipment, Adobe Premiere an advantage;

• Firm grasp of the production process from inception to delivery;

• Great communication skills.

• Sense of humour and a positive team player a must.

• An interest in social media marketing.

Applications and cover letters to: hello@fiftythreesix.com